Job Description

Job Description

Job Description

Insight Global is hiring for an onsite Office Administrator / Manager to join an owner-operator real estate firm based in Beverly Hills, CA.

Founded by two lifelong friends with deep roots in commercial real estate (CRE), our client's firm has been a trusted name in the industry for over 40 years. With a core presence in Las Vegas and operations extending to Los Angeles and Beverly Hills, our client specializes in student housing, self-storage, multifamily, and other commercial assets. Our team is tight-knit, with long-tenured staff and a collaborative, easy-going culture.

We’re seeking a versatile and proactive Administrative Assistant / Office Manager to support our Beverly Hills office. This role is a hybrid of corporate administrative duties and personal assistance for the owners, requiring someone who thrives in a dynamic environment and can wear many hats.

This is not a traditional Executive Assistant role—it’s more hands-on, flexible, and grounded in day-to-day operations. The ideal candidate is resourceful, trustworthy, and eager to jump in wherever needed.

Responsibilities include but are not limited to:

• Coordinate meetings, Zoom/Teams calls, and manage calendars
• Prepare and clean up documents, spreadsheets, and proposals
• Liaise with escrow and other third parties as needed
• Maintain office supplies and equipment (e.g., troubleshoot scanner issues)
• Provide general support to operations and accounting teams
• Assist with ad hoc tasks across departments
• Schedule and book corporate travel for owners or other team members as needed
• Coordinate Uber pickups and vehicle servicing related to traveling (travel expenses)

Requirements:

• Must have a HS Diploma or GED completed; higher education is highly preferred
• Must have office administration, executive assistance, or related professional experience
• Strong multitasking and prioritization skills
• Excellent problem-solving and critical thinking abilities
• High level of trustworthiness and discretion
• Comfortable working independently and taking initiative
• Approachable, easy-going personality

Nice-to-Have:

• Experience in commercial real estate or related industries
• Familiarity with the ebbs and flows of CRE operations
• Prior experience supporting executives or business owners

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