Job Description

Job Description

Legal Administrative Assistant

Location: Rochester, NY | Salary Range: $55,000 – $65,000 (based on experience)

Underberg & Kessler LLP has an immediate opening for a seasoned Administrative Assistant, who will be responsible for providing legal administrative and clerical support to lawyers in its Environmental and Municipal Practice Group. We are seeking a detail-oriented and highly organized individual to provide essential support to our team. The ideal candidate will have an understanding of municipal, environmental, land use and zoning matters. This role requires excellent communication skills, a proactive approach to problem-solving, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Manage attorney calendars, schedule meetings, and handle client communications.
• Assist with the final preparation of briefs, motion papers and other court filings, arrange service of process, draft and review affidavit of service
• Organize and maintain physical and electronic files, ensuring confidentiality file management, document assembly and electronic filing (NYSCEF, PACER)
• Demonstrate initiative in problem solving and ability to manage projects to deadlines
• Draft resolutions and meeting minutes
• Collaborate with team members to ensure deadlines and case milestones are met
• May assist in the support of the Firm’s Corporate and Estates & Trusts groups.

What We Are Looking For:

• Minimum 3- 5 years of legal administrative experience in a law office
• Proficiency: Proficient in MS Office suite, Westlaw, NYSCEF, PACER and more robust research and government websites.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Ability to work both independently and collaboratively in a team environment.

What We Offer:

• Hybrid work schedule (post 60-day onboarding period)
• A collaborative and collegial firm culture
• Opportunity to work closely with experienced legal professionals
• Exposure to a diverse client base and dynamic corporate matters
• Comprehensive benefits package, including:
• Medical, dental, and vision insurance
• 401(k) retirement plan with 3% profit-sharing + 2% employer contribution
• Paid time off (PTO)
• 8 paid holidays + 1 floating holiday
• Life and disability insurance
• Training and professional development opportunities

About Underberg & Kessler LLP

With a long-standing history of excellence, Underberg & Kessler has been proudly serving businesses and individuals across Western New York for over 100 years. As a trusted legal partner, we are known for delivering top-tier legal services while fostering a supportive and collaborative environment where attorneys can grow, thrive, and make a meaningful impact.

Underberg & Kessler LLP is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.

Please submit your cover letter, references and resume to Leslie Helmerci, Legal Operations and HR Manager, at lhelmerci@underbergkessler.com

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